Task Manager Overview
Built-in task/todo manager with priorities, tags, reminders, drag-and-drop ordering, and AI-powered task breakdown.
What is the Task Manager?
VortexHQ includes a full-featured task manager (todo list) designed for developers. Plan your work, break complex projects into actionable steps, set reminders, and let AI generate sub-tasks — all without leaving the app.
Access it from the sidebar (checklist icon) or via the AI command bar (Cmd+K).
Creating Tasks
There are several ways to create tasks:
- Quick Add — Type in the input bar at the top and press Enter or click Add
- AI Breakdown — Type a project description (e.g. "Build a REST API with auth, pagination, and tests") and click AI — the AI will generate 3–8 actionable sub-tasks automatically
- AI Suggestions — When no task is selected, click Suggest next tasks with AI to get contextual suggestions based on your current task list
- AI Command Bar — Press Cmd+K and say "Add task: deploy the API" or "Break down: build auth system"
Task Properties
| Property | Description |
|---|---|
| Title | The task description — editable inline in the detail pane |
| Notes | Multi-line free-text notes for additional context |
| Priority | Low (slate), Normal (blue), High (amber), or Urgent (red) — color-coded dots in the sidebar list |
| Tags | Unlimited tags per task — add by typing and pressing Enter, remove with the × button |
| Reminder | Date & time picker — when the time arrives, a toast notification appears and the task is highlighted |
| Status | Active (unchecked) or Done (checked with strikethrough) — toggle by clicking the checkbox |
Priority Levels
| Priority | Color | Sort Position |
|---|---|---|
| Urgent | ● Red | Top |
| High | ● Amber | 2nd |
| Normal | ● Blue | 3rd |
| Low | ● Slate | Bottom |
Filtering, Sorting & Search
- Filter — All / Active (not done) / Done
- Sort — Manual (drag order), Priority (urgent → low), Created (newest first)
- Search — Real-time filtering by task title, notes, or tag text
Drag & Drop
Reorder tasks by dragging them in the sidebar list. The new order is persisted immediately. Drag order is used when sort is set to Manual.
Detail Pane
Click a task in the sidebar to open the detail view in the main panel. From here you can:
- Edit the title and notes inline
- Change priority via dropdown
- Set or clear a reminder with a date/time picker
- Add and remove tags
- Click Break this task into sub-tasks with AI to decompose the task — AI suggestions appear with individual "Add" buttons
- View created and updated timestamps
Footer
The sidebar footer shows a done/total progress counter and a Clear done button to bulk-delete all completed tasks.